Project Accounts Payable Administrator

Currently we are in need of two Project Accounts Payable Administrator to join our team at our Vancouver Office. The Project Accounts Payable Administrator will be responsible for supporting the Construction department on various accounts payable duties. Townline offers ample opportunities for growth and development, a competitive compensation package, a comprehensive health benefits program and an on-site gym/wellness centre.  As well, our office is conveniently located right on the Canada Line at Marine Gateway. This is an exciting opportunity for someone who would like to work with one of BC’s most respected and proven residential and mixed-use developers.

The Opportunity:

Job tasks include, but are not limited to, the following:

  • Answering inquiries from suppliers and subcontractors regarding payment status;
  • Preparing holdback documents; tracking holdback timelines;
  • Matching invoices to purchase orders, reviewing invoices to trade agreements and price lists, as required; checking for errors;
  • Monitoring and reviewing subcontracts for billing requirements
  • Working with construction manager/construction coordinators of cost coding and PO matching
  • Preparing expense forms and code for reimbursement;
  • Monitoring and coordinating credit card purchase and receipts from staff;
  • Monitor job costs and ensure they are coded and within budget;
  • Managing the AP email: printing cost code and attaching backup for any delivery slips or work orders;
  • Working with Construction manager to review invoices and submit with accounting
  • Reviewing statements for outstanding invoices and following up as required;
  • Working with the Accounting team on job costs and reporting;
  • Preparing back charge forms based on invoice review
  • Following up with vendors for invoice revisions;
  • Responding to vendor queries about payment/ outstanding invoices;
  • Reviewing job cost reports and preparing contingency transfers;
  • Credit card summaries – tracking receipts and cost coding;
  • Setting up purchase orders when needed with SOV’s;
  • Creating additional reports, as required;
  • Maintaining credit application log for credit applications;
  • Reviewing and submitting bi-weekly timesheets for hourly Townline staff
  • Reconcile vendors statements;


  • Previous experience as a Project Accountant or Accounts Payable Clerk in construction is an asset
  • Excellent Microsoft Office skills – especially Microsoft Excel
  • Previous experience with cost and budget/cost variance analyses
  • Familiarity with subcontracts/trade contracts, progress draws, change orders, holdbacks and contract reconciliations
  • Familiarity with accounting and construction cost management software is an asset, but is not a requirement
  • Experience in gathering data, compiling proper information and preparing financial reports
  • Works well independently as part of a team
  • Strong work ethic
  • High end organization skills
  • Meticulous attention to details

If you don’t meet all the requirements listed, we still encourage you to apply, as we’re still eager to meet individuals who are aligned with Townline’s core values and can contribute in a variety of ways – not just candidates who check all the boxes. Townline is all about the Team, and we take pride in providing a work environment where people grow, evolve, and feel appreciated.

Successful candidate will be required to provide official documentation confirming receipt of two (2) doses of a COVID-19 vaccine, as recognized for use in Canada, prior to starting employment.  Continued employment will be conditional on receiving, and providing confirmation of, any additional “booster” vaccine doses, as recommended by the Ministry of Health & Provincial Health Officer.  Exceptions based on medical, religious or other valid grounds will be considered on a case-by-case basis.

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